I receive over 200 emails a day. From clients, co-workers, vendors and autobots. And as a result… My Microsoft Outlook undergoes regular reviews to make sure that I’m using it as efficiently as possible. Recently, the filing method I developed in the 90’s had become a little long in the tooth and so I when from dozens of folders down to just 3.
Yesterday I was doing a security review and for a company that had just been used as a player in a phishing scheme. Here’s how it went down. The Start. One of the employees clicked on a phishing email message. This took the person a phishing website. The person then entered their login information. The cyber crime was now half done. Fast forward to the future.
I was helping out a new client yesterday by reviewing their Microsoft Office 365 setup. And as I moved into the Groups area I noticed that they didn’t have any email distribution lists set up. It looks like the last IT guy didn’t finish setting things up with regards to email. Distribution lists are useful as they allow you to group people together under a common email address so that when you want to send a group email - you’re just one address away.