Putting your company data in the cloud using services like Google Drive or Microsoft OneDrive/Sharepoint opens the door to new possibilities. The amount of visibility and control over storing your companies data on a traditional server in the office is awesome. And it’s built-in to these cloud storage platforms. It does take some effort to get things set up. But the benefits are huge.
In the right place at the right time. Have you ever had a file deleted and wondered who deleted it? Have you ever had an employee take data off of your network and then quit? Have you ever had an employee leak data by accident? Concerned about PII or PHI data coming into or leaving your environment? If so, using cloud storage could help your business.
Can’t we all just get along? Historically there have been some challenges when sharing documents back and forth between Google Apps and Microsoft Office 365 apps. The most notable of these exchanges has been between Google Sheets and Microsoft Excel. The workflow usually goes something like this. Someone makes a document in Excel and then emails it to a Google Sheets user. The Google Sheets user then opens the workbook in Sheets and makes some edits.
I have the opportunity to work with several businesses and their tech. I work with clients that are 100% cloud. I work with clients that are 100% on site. And, I work with clients that land somewhere in the middle. The Industry for term for it is Hybrid Cloud. Which unfortunately most of the time - means the company hasn’t decided on which way they want to go.
I’m working on a couple of projects right now helping clients move off of Dropbox and over to Microsoft Office 365 for file sharing and storage. In both cases clients were paying over $2000 a year for their Dropbox service. Since Microsoft Office 365 includes file sharing and storage it’s a pretty simple ROI.
This question has come up a few times recently in my travels and so I thought it would make sense to cover in an article. It’s the age old question of… Should I buy or should I rent when it comes to tech? If you’re a modern business that leverages the cloud - you’re already renting the following items.