In my line of work I’m constantly out and about.
Access to everything is paramount.
I thought I would share how I access data, email and files from everywhere.
Sometimes a perspective into how other people use the cloud can be helpful.
I have 2 businesses and use a different platform for each on purpose.
For Connections my IT company I use Microsoft Office 365.
For Rob Leon Limited I use Google G Suite.
First let’s look at computing devices.
I have (2) desktops, (1) laptop and (1) iPhone.
The computers all run Microsoft Windows 10 Professional.
Now for access I do the following.
Connections for Business
For email access I use the Outlook app on every device.
All company data is in SharePoint.
All of my primary work data is OneDrive.
To access all of the data I use the OneDrive app on all devices.
The rule of thumb I follow is basically this.
If the data is housed on Microsoft’s platform I access it using a Microsoft app.
It helps to keep things simple and avoids any 3rd party app weirdness.
Rob Leon Limited
For my side hustle I use Google G Suite.
I follow the same method.
If the data is housed on Google’s platform I use a Google app to access it.
This holds true no matter what the device is.
On mobile I use Microsoft or Google apps to access the respective data.
I don’t use IOS native apps to access email, files or data.
Here’s a shot of my phone screen just to give you an idea of how I organize my tiles.
- All of my access apps are setup in rows.
- Email is across the bottom.
Now I could do everything on one platform but I have clients that work in both Microsoft Office 365 and Google G Suite.
Choosing one platform over another is driven by business need and preferences.
Working across 2 platforms allows me to try out new features and functions.
It helps me to be able to recommend the right solutions to clients.
Whether I’m in the office or not - I have access to everything.
I don’t use a VPN access to access any of my data since it’s all on cloud services.
I do use security practices like 2 Factor Authentication protect my access.
I’m also very careful on how I share data.
Thinking of going all in on cloud?
It’s easier than you think.
Once you make the move you’ll wonder how you ever lived without it.
Happy cloud computing.