Google Team Drives Baby

I sat with a client yesterday and help them implement Google Team Drives.

It’s a pretty neat solution.

Think of it like having a file server in your web browser.

While most people are familiar with Google Drive since it’s part of their Gmail or Google G Suite account.

It’s not the most effective way to organize your data and files.

Most people keep their files in their Google Drive and then share them with people as they need to.

It’s not the most efficient method.

And it doesn’t scale.

Enter Google Team Drives.

Team Drives allow you to create centralized folders that groups of people can share.

It helps cut down on point-to-point sharing.

It also helps to cut down on important company data sitting in someone’s Google Drive.

With this client we decided to organize our team drives around departments.

So we created a folder with the name of each department and then granted permissions based on existing Google groups.

Bam!

They now had a central area to keep and manage their company documents, files, images and content.

The whole thing took less than an hour from start to finish.

Partly due to a discussion and quick demo before we got started setting things up.

If you’re a Google G Suite customer and haven’t checked out Team Drives it’s worth a look.

It allows you to keep all of your company data in a more central location so it’s not sitting in someone’s personal Google Drive where it can be forgotten or lost.  

Happy filing cabinet.