I’m working on a couple of projects right now helping clients move off of Dropbox and over to Microsoft Office 365 for file sharing and storage.
In both cases clients were paying over $2,000 a year for their Dropbox service.
Since Microsoft Office 365 includes file sharing and storage it’s a pretty simple ROI.
One would think that all you need to do is to copy all of your files from one service to the other.
Au contraire mon frère.
It’s not as simple as one would think.
Both clients have been using Dropbox for quite some time and have a handful of gotchas.
From what I’ve seen people use group accounts in Dropbox to save money.
Meaning that multiple people will share one account to keep costs down.
The challenge here is that Microsoft Office 365 doesn’t work like that.
Every user must have their own account.
And so you have to take the concept of groups and translate it into the concept of users.
Not a big issue.
But it does take a little thinking through with the client.
There are other challenges to overcome.
But for the sake of brevity.
Let’s just say it’s not your basic walk in the park.
Dropbox is really popular platform.
Millions of people use it.
Chances are you have a free Dropbox account.
Someone at some point shared some files with you and so you opened an account to download them.
Moving off of Dropbox is doable.
I have a handful of Dropbox to Office 365 migrations waiting in the wings.
They do take some planning up front to do right.
It’s also a good time to clean up any poor folder organization structures.
As well as any security issues with access permissions.
There are are some good tools to help you move your data once you’ve got your planning all sorted out.
Tools like Cloudsfer are pretty cool.
Consolidating cloud storage is now a thing.
As more and more businesses adopt Google G Suite and Microsoft Office 365 they’re able to realize a cost savings with cloud file storage.
With built in file storage Microsoft and Google got you covered.
Is it time for you to quit your Dropbox?