Unstructured, Untagged, Untapped. Fifty-five percent of an organization’s data is “dark” — unquantified and untapped — according to new global research by TRUE Global Intelligence. In short, most businesses have a bunch of data that’s just sitting there--unstructured, untagged, untapped. In my travels I often help businesses organize their file data. Basically, I help them organize the folders and files that are used in their business. But that’s just scratching the surface.
The number one recommendation from Microsoft to secure your tech environment is multi-factor authentication. Multi-factor authentication or MFA for short, is when you login to an account using your username and password another factor for identification. This can be using something like using an Authenticator app on your phone, a text message, or a hardware device to allow you to login. But it’s not just Microsoft that recommends you use multi-factor authentication to protect your company data
In the right place at the right time. Have you ever had a file deleted and wondered who deleted it? Have you ever had an employee take data off of your network and then quit? Have you ever had an employee leak data by accident? Concerned about PII or PHI data coming into or leaving your environment? If so, using cloud storage could help your business.
I have a client that was recently hit with a lawsuit due to having a non-ADA compliant website. When I first heard about it I was like… Is that a thing? Apparently in South Florida and across the country people are going around and finding web sites that aren’t ADA compliant. And when they do. Bam! Fined.
They say that information is power. Content, data, documents. One of the messiest things I see when working clients businesses is how they organize their content data and documents. Mostly how they don’t. You know that big giant pile of paper you have on your desk? It’s kind of like that. But worse.
If you haven’t received an email yet about the General Data Protection Regulation (GDPR) you must not be living on planet earth. That or you don’t check your email very often. You see, most of the providers we use on a regular basis are global. Google, Microsoft, Facebook, Twitter, YouTube, Salesforce, etc. This means they do business in The European Union.
As part of our new client on boarding process I review all the software installed in your environment.
I do this for a few reasons.
One - To help document and understand the current software operating environment and
Two - To review and validate software licensing compliance.
Nowadays with services like Microsoft Office 365 and Google G Suite most clients seem to have their licensing in order.
Still on occasion I find environments where someone bought one copy of Microsoft Office or Windows and installed it on several computers which is not a good thing.
Usually the 2 biggest offenders with regards to licensing are Microsoft and Adobe products.
I'm sure that's no surprise as these are the two most common software's used in business today.
Still, compliance is not that far out of reach.
Switching to a cloud service and/or just buying a few licenses usually puts companies back in compliance.
Current BSA penalties can run into the hundreds of thousands of dollars for a business.
So keep it 100.
Keep your software licensing in check.
I know that a lot of us like to check that little box when we're installing software and just move on.
But that little check box says you're keeping it legal.
You're doing things on the up and up.
It's important to know what software you own.
It's also important to know that it's properly licensed.
I can help with that.